DevNet Constitution

lang="en-TT">DevNet
- promoting the use of ICTs in Guyana's development

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lang="en-TT">CONSTITUTION

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lang="en-TT"> style="text-decoration: none;">1.
TITLE AND OFFICE

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lang="en-TT">(a)
The organization shall be called DevNet, herein after referred to as
the Association

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lang="en-TT">(b)
The Registered Office of the Association shall be situated at 42
Brickdam & UN Place, Georgetown, Guyana or at any other place
designated by the Executive Committee and approved by the members at
a General Meeting and communicated to the Registrar.

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lang="en-TT">2.
OBJECTIVES AND PRINCIPLES

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lang="en-TT">To
contribute to sustainable development, using Internet and ICT
technology, by helping to:

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  • lang="en-TT"> provide efficient and cost effective
    access to the Internet for marginalised groups and in a development
    context;

  • lang="en-TT"> build high-quality solutions for the
    collation, dissemination, and exchange of information and knowledge
    between all sectors of Guyanese society

  • lang="en-TT"> design and implement innovative
    projects that bring new approaches to the use of ICTs for development

  • lang="en-TT"> implement initiatives which would cross
    subsidise the activities executed to achieve the other objectives.

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The guiding
principles of DevNet

  1. style="margin-bottom: 0cm; line-height: 150%; text-decoration: none;"
    align="justify" lang="en-TT"> All client data will be
    confidential and will not be disclosed to any third party without
    consent of the owner

  2. style="margin-bottom: 0cm; line-height: 150%; text-decoration: none;"
    align="justify" lang="en-TT"> DevNet will not host
    websites for political parties or partisan groups.

  3. style="margin-bottom: 0cm; line-height: 150%; text-decoration: none;"
    align="justify" lang="en-TT"> The Internet provides
    an opportunity for sharing information and knowledge freely, and DevNet
    will support initiatives which do not limit the use of the Internet.

  4. style="margin-bottom: 0cm; line-height: 150%; text-decoration: none;"
    align="justify" lang="en-TT"> Content which is deemed
    racist, sexist or pornographic or which promotes hatred or violence
    will not be hosted on DevNet's servers.

  5. style="margin-bottom: 0cm; line-height: 150%; text-decoration: none;"
    align="justify" lang="en-TT"> New and appropriate
    ICTs will be evaluated and introduced

  6. lang="en-TT"> DevNet will promote the use of open
    source technology

  7. lang="en-TT"> DevNet will invest all earnings in
    achieving the objectives. It will not operate as a for-profit
    enterprise.

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lang="en-TT">3.
MEMBERSHIP

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1. CRITERIA

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The applicants for
registration and the staff of the Sustainable Development Networking
Programme - Guyana will be the first members. Other persons who are
interested in pursuing the objectives of the Association and who have
made active contributions towards achieving them will be invited to
join the Association by the Executive Committee at the Annual General
Meeting for renewable terms of one year.

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2. MEMBERSHIP
FEES:

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There shall not be
any membership fees

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lang="en-TT">3.
VOLUNTARY RETIREMENT

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Any member shall be
entitled to withdraw at any time from the Association by tendering
his or her resignation to the Secretary in writing (or via email if
the sending address is authentic).

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4.
DISQUALIFICATION & FORFEITURE OF MEMBERSHIP

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(i) Membership shall be terminated by :

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a) Death or,

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b) permanent insanity or

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c) Voluntary resignation

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(ii) If any member
acts in any way detrimental to the interests of the Association, such
member may be expelled by a vote of two-thirds of the members present
at a General Meeting upon a charge communicated to him or her in
writing by the Committee, not less than one week before the meeting.

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lang="en-TT">5.
ADMINISTRATION

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(a) The authority of
the Association shall be vested in the Executive Committee.

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(b) There
shall be nine members of the Executive Committee.

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(c ) Three members
shall be elected by a majority vote of members present at the Annual
General Meeting. There will be one nominee from each of the
University of Guyana, the Government of Guyana and the National
Library.

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(d) The staff of the
Association will identify two individuals who could bring expertise
and experience to the Association by being a part of the Executive
Committee. The Co-ordinator of the Association will be a member of
the Executive Committee.

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(e) The Executive
Committee will elect a chairperson and a vice-chairperson from
amongst themselves by secret ballot.

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(f) The members of
the Executive Committee shall serve for a term of one (1) year or
between Annual General Meetings.

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g) Five (5) members
of the Executive Committee shall constitute a quorum at Executive
Meetings inclusive of Chairperson or Vice Chairperson and two
others.

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h) The General
Membership and the Executive Committee shall appoint Sub-Committees
as may be deemed necessary.

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i) The Executive
Committee shall hire staff for the Association including a
Co-ordinator and a Finance Assistant. The Co-ordinator shall perform
the duties of Secretary. The Finance Assistant will be responsible
for the financial reporting of the Association and will manage the
routine financial transactions in the role of Treasurer. Other staff
employed by the Association will attend the meetings of the
Executive Committee.

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lang="en-TT">6.
DUTIES OF OFFICERS

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lang="en-TT">Chairperson

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lang="en-TT">(a) The
Chairperson shall preside at all meetings of members.

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lang="en-TT">Vice
Chairperson

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a) The Vice
Chairperson shall assist the Chairperson in the performance of his or
her duties. In the absence of the Chairperson, the Vice-Chairperson
will perform the duties of the Chairperson.

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lang="en-TT">Secretary

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a) The Secretary
shall keep a register of members of the Association, and shall be
responsible for keeping records of correspondence, issuing
correspondence, and summoning meetings. He or she shall execute the
decisions and mandate of the Association

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b) The Secretary
shall also make an Annual Return to the Registrar.

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7.
REMOVAL OF COMMITTEE OF MANAGEMENT

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(a) Any officer may
be removed whenever it is necessary or desirable before his or her
term of office expires. To effect this, an application in writing
stating the reason for such removal shall be made to the Secretary,
who should summon a Special General Meeting at which the matter shall
be decided by the majority of votes of the members present.

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(b) In the event of
the Committee not functioning in the best interests of the
Association, the members may request that a Special Meeting be
summonsed for the purpose of considering the matter, and if in the
opinion of the majority of members present, the Committee should be
removed, the members shall call upon them forthwith to vacate their
seats.

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(c ) The Committee
having vacated their seats, the members shall have the power there
and then to appoint a new Committee .

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lang="en-TT">8.
FINANCES AND ACCOUNTS

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a) Bank Accounts may
be opened in the name of the Association.

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b) Any Bank Account
opened in the name of the Association shall be approved by the
Executive Committee, and withdrawals therefore shall be authorised
under signature of two out of three persons nominated by the
Committee .

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c) Any expenditure
above a certain limit must be approved by the Executive Committee.
The limit shall be set by the Executive Committee at the beginning of
its term of office.

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9.
MEETINGS

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a) The Annual
General Meeting of members of the Association shall be held in the
month of registration
of each year at a date to be determined by
the Executive Committee. The agenda for the Annual General Meeting
shall be determined by the Executive Committee.

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b) The Ordinary
General Meeting of members of the Association shall be held at times
to be decided by the Executive Committee. The agenda for such
meetings shall be determined by the Executive Committee.

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c) Members shall be
required to maintain at least fifty-percent (50%) attendance at
scheduled meetings, to remain in good standing.

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d) In the absence of
both the Chairperon and Vice-Chairperson, members of the Executive
Committee present, shall appoint a member of the said Committee to
preside at the Meeting.

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e) One third (1/3)
of the members shall constitute a quorum for Ordinary General and
Annual General Meetings of members of the Association.

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f) A Special General
Meeting of members of the Association may be summoned by the
Secretary upon receipt of a written petition from no less than
one-third (1/3) of the members. The petition shall clearly state the
business to be addressed, and shall be submitted at least fourteen
(14) days before the date of the meeting. Two thirds (2/3) of the
membership shall form the quorum.

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g) An emergency
meeting of members of the Executive Committee may be summoned by no
less than four (4) members of the Executive Committee to discuss any
matter, which, in their opinion, requires urgent attention. All
members of the Executive Committee should be given at least twenty
four (24) hours notice.

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10.
VOTING

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a) Voting at
meetings , including the Annual General Meeting, shall be by way of a
show of hands or by secret ballot. A simple majority shall decide
the vote. There shall be no voting by proxy.

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b) Only members in
good standing, shall be eligible to vote or to be elected.

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lang="en-TT">11.

AMENDMENT

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a) This Constitution
may be amended, by consent of two thirds of members present at a
Special General Meeting or at an Ordinary General Meeting summoned
for this purpose or at the Annual General Meeting, provided that
notice is served on the Secretary fourteen(14) days before the date
of the meeting and thereafter circulated to the membership, seven (7)
days before the date of the meeting.

lang="en-TT">b)
No amendment is valid until registered.

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lang="en-TT">12.
AUDIT

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(a) The books and accounts of the Association shall be presented to
the Registrar for audit as prescribed in Section 27 of the Friendly
Societies Act, Cap 36:04, provided that an auditor may be appointed
by the Association for an internal audit of such books and accounts.

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(b) The auditor shall have access to all the books and accounts of the
Association, shall examine the Annual Return and shall verify it
with the accounts, vouchers, deeds, documents of title and securities
for the whole of the Year to which the Annual Return relates and
shall either sign it as found by him or her to be correct, duly vouched
and in accordance with law or specially report to the
Registrar in what respects they find it incorrect, unvouched, or not
in accordance with law.

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lang="en-TT">13.
INSPECTION OF BOOKS

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The Executive Committee shall cause the books of the Association to
be available for the inspection by any member or person having an
interest in the funds of the Association at all reasonable hours at
the registered office of the Association, or at any place where the
books are kept and it shall be the duty of the Secretary or nominee
to produce the same accordingly. A copy of the last annual balance
sheet and any special report of the auditors shall always be
available to the members of Association.

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lang="en-TT">14.
DISPUTES

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(a) If any dispute shall arise between a member or a person claiming
through a member or under the rules or any person aggrieved who has
ceased to be a member or any person claiming through such person
aggrieved and the Association or any officer of the Association , it
shall be decided by reference to Aribitration.

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(b) Five aribitrators shall be elected at a General Meeting, none of
the them being directly or indirectly interested in the funds of the
Association, and any vacancy or vacancies shall be filled at a
General Meeting. In each case of disupte, the names of the
aribitrators shall be written on pieces of paper and placed in a box
or glass, and the three whose names are first drawn out by the
complaining party or by someone appointed by him or her, shall be the
aribitrators to decide on the matter in dispute. In case of a
vacancy, another aribitrator or other aribitrators shall be elected
at a General meeting.

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(c) Any party who is dissatisfied with the decision of the
Aribitration Committee may apply to the Registrar to hear and
determine the same, and the Registrar may, if he or she thinks fit,
and after proper notices are given to the other parties in the
dispute, hear and determine such dispute.

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lang="en-TT">15.
SEAL

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The Association shall have a seal in the form of a rubber stamp with
the name of the Association embossed thereon. The seal shall be
affixed to all correspondence and documents of the Association and be
enhanced with the initials of the Secretary. Such seal must be kept
in the custody and possession of the Secretary.

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lang="en-TT">16.
DISSOLUTION

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a) The Association
shall be dissolved by the consent of five sixths of the members
testified by their signature to an instrument of dissolution.

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b) The disposal of
assets of the Association shall be determined by consent of
two-thirds of members present at the said meeting.

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lang="en-TT">GENERAL

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a) No member of the
Association has the power and authority to vest and pledge the name,
honour and support or affiliation of the Association to any political
party, individual or organisation, be it of a charitable, social,
religious, economic or otherwise nature

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lang="en-TT"> format="PAGE">7

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