DevNet - promoting the use of ICTs in Guyana's development


CONSTITUTION


1. TITLE AND OFFICE


(a) The organization shall be called DevNet, herein after referred to as the Association


(b) The Registered Office of the Association shall be situated at 42 Brickdam & UN Place, Georgetown, Guyana or at any other place designated by the Executive Committee and approved by the members at a General Meeting and communicated to the Registrar.


2. OBJECTIVES AND PRINCIPLES


To contribute to sustainable development, using Internet and ICT technology, by helping to:



The guiding principles of DevNet

  1. All client data will be confidential and will not be disclosed to any third party without consent of the owner

  2. DevNet will not host websites for political parties or partisan groups.

  3. The Internet provides an opportunity for sharing information and knowledge freely, and DevNet will support initiatives which do not limit the use of the Internet.

  4. Content which is deemed racist, sexist or pornographic or which promotes hatred or violence will not be hosted on DevNet's servers.

  5. New and appropriate ICTs will be evaluated and introduced

  6. DevNet will promote the use of open source technology

  7. DevNet will invest all earnings in achieving the objectives. It will not operate as a for-profit enterprise.



3. MEMBERSHIP


1. CRITERIA


The applicants for registration and the staff of the Sustainable Development Networking Programme - Guyana will be the first members. Other persons who are interested in pursuing the objectives of the Association and who have made active contributions towards achieving them will be invited to join the Association by the Executive Committee at the Annual General Meeting for renewable terms of one year.



2. MEMBERSHIP FEES:


There shall not be any membership fees


3. VOLUNTARY RETIREMENT


Any member shall be entitled to withdraw at any time from the Association by tendering his or her resignation to the Secretary in writing (or via email if the sending address is authentic).


4. DISQUALIFICATION & FORFEITURE OF MEMBERSHIP


(i) Membership shall be terminated by :

a) Death or,

b) permanent insanity or

c) Voluntary resignation


(ii) If any member acts in any way detrimental to the interests of the Association, such member may be expelled by a vote of two-thirds of the members present at a General Meeting upon a charge communicated to him or her in writing by the Committee, not less than one week before the meeting.


5. ADMINISTRATION


(a) The authority of the Association shall be vested in the Executive Committee.


(b) There shall be nine members of the Executive Committee.


(c ) Three members shall be elected by a majority vote of members present at the Annual General Meeting. There will be one nominee from each of the University of Guyana, the Government of Guyana and the National Library.


(d) The staff of the Association will identify two individuals who could bring expertise and experience to the Association by being a part of the Executive Committee. The Co-ordinator of the Association will be a member of the Executive Committee.


(e) The Executive Committee will elect a chairperson and a vice-chairperson from amongst themselves by secret ballot.


(f) The members of the Executive Committee shall serve for a term of one (1) year or between Annual General Meetings.


g) Five (5) members of the Executive Committee shall constitute a quorum at Executive Meetings inclusive of Chairperson or Vice Chairperson and two others.


h) The General Membership and the Executive Committee shall appoint Sub-Committees as may be deemed necessary.


i) The Executive Committee shall hire staff for the Association including a Co-ordinator and a Finance Assistant. The Co-ordinator shall perform the duties of Secretary. The Finance Assistant will be responsible for the financial reporting of the Association and will manage the routine financial transactions in the role of Treasurer. Other staff employed by the Association will attend the meetings of the Executive Committee.


6. DUTIES OF OFFICERS


Chairperson


(a) The Chairperson shall preside at all meetings of members.


Vice Chairperson


a) The Vice Chairperson shall assist the Chairperson in the performance of his or her duties. In the absence of the Chairperson, the Vice-Chairperson will perform the duties of the Chairperson.


Secretary


a) The Secretary shall keep a register of members of the Association, and shall be responsible for keeping records of correspondence, issuing correspondence, and summoning meetings. He or she shall execute the decisions and mandate of the Association


b) The Secretary shall also make an Annual Return to the Registrar.


7. REMOVAL OF COMMITTEE OF MANAGEMENT


(a) Any officer may be removed whenever it is necessary or desirable before his or her term of office expires. To effect this, an application in writing stating the reason for such removal shall be made to the Secretary, who should summon a Special General Meeting at which the matter shall be decided by the majority of votes of the members present.


(b) In the event of the Committee not functioning in the best interests of the Association, the members may request that a Special Meeting be summonsed for the purpose of considering the matter, and if in the opinion of the majority of members present, the Committee should be removed, the members shall call upon them forthwith to vacate their seats.


(c ) The Committee having vacated their seats, the members shall have the power there and then to appoint a new Committee .



8. FINANCES AND ACCOUNTS


a) Bank Accounts may be opened in the name of the Association.


b) Any Bank Account opened in the name of the Association shall be approved by the Executive Committee, and withdrawals therefore shall be authorised under signature of two out of three persons nominated by the Committee .


c) Any expenditure above a certain limit must be approved by the Executive Committee. The limit shall be set by the Executive Committee at the beginning of its term of office.



9. MEETINGS


a) The Annual General Meeting of members of the Association shall be held in the month of registration of each year at a date to be determined by the Executive Committee. The agenda for the Annual General Meeting shall be determined by the Executive Committee.


b) The Ordinary General Meeting of members of the Association shall be held at times to be decided by the Executive Committee. The agenda for such meetings shall be determined by the Executive Committee.


c) Members shall be required to maintain at least fifty-percent (50%) attendance at scheduled meetings, to remain in good standing.


d) In the absence of both the Chairperon and Vice-Chairperson, members of the Executive Committee present, shall appoint a member of the said Committee to preside at the Meeting.


e) One third (1/3) of the members shall constitute a quorum for Ordinary General and Annual General Meetings of members of the Association.


f) A Special General Meeting of members of the Association may be summoned by the Secretary upon receipt of a written petition from no less than one-third (1/3) of the members. The petition shall clearly state the business to be addressed, and shall be submitted at least fourteen (14) days before the date of the meeting. Two thirds (2/3) of the membership shall form the quorum.

g) An emergency meeting of members of the Executive Committee may be summoned by no less than four (4) members of the Executive Committee to discuss any matter, which, in their opinion, requires urgent attention. All members of the Executive Committee should be given at least twenty four (24) hours notice.


10. VOTING


a) Voting at meetings , including the Annual General Meeting, shall be by way of a show of hands or by secret ballot. A simple majority shall decide the vote. There shall be no voting by proxy.


b) Only members in good standing, shall be eligible to vote or to be elected.



11. AMENDMENT


a) This Constitution may be amended, by consent of two thirds of members present at a Special General Meeting or at an Ordinary General Meeting summoned for this purpose or at the Annual General Meeting, provided that notice is served on the Secretary fourteen(14) days before the date of the meeting and thereafter circulated to the membership, seven (7) days before the date of the meeting.

b) No amendment is valid until registered.


12. AUDIT


(a) The books and accounts of the Association shall be presented to the Registrar for audit as prescribed in Section 27 of the Friendly Societies Act, Cap 36:04, provided that an auditor may be appointed by the Association for an internal audit of such books and accounts.


(b) The auditor shall have access to all the books and accounts of the Association, shall examine the Annual Return and shall verify it with the accounts, vouchers, deeds, documents of title and securities for the whole of the Year to which the Annual Return relates and shall either sign it as found by him or her to be correct, duly vouched and in accordance with law or specially report to the Registrar in what respects they find it incorrect, unvouched, or not in accordance with law.


13. INSPECTION OF BOOKS


The Executive Committee shall cause the books of the Association to be available for the inspection by any member or person having an interest in the funds of the Association at all reasonable hours at the registered office of the Association, or at any place where the books are kept and it shall be the duty of the Secretary or nominee to produce the same accordingly. A copy of the last annual balance sheet and any special report of the auditors shall always be available to the members of Association.


14. DISPUTES


(a) If any dispute shall arise between a member or a person claiming through a member or under the rules or any person aggrieved who has ceased to be a member or any person claiming through such person aggrieved and the Association or any officer of the Association , it shall be decided by reference to Aribitration.


(b) Five aribitrators shall be elected at a General Meeting, none of the them being directly or indirectly interested in the funds of the Association, and any vacancy or vacancies shall be filled at a General Meeting. In each case of disupte, the names of the aribitrators shall be written on pieces of paper and placed in a box or glass, and the three whose names are first drawn out by the complaining party or by someone appointed by him or her, shall be the aribitrators to decide on the matter in dispute. In case of a vacancy, another aribitrator or other aribitrators shall be elected at a General meeting.


(c) Any party who is dissatisfied with the decision of the Aribitration Committee may apply to the Registrar to hear and determine the same, and the Registrar may, if he or she thinks fit, and after proper notices are given to the other parties in the dispute, hear and determine such dispute.


15. SEAL


The Association shall have a seal in the form of a rubber stamp with the name of the Association embossed thereon. The seal shall be affixed to all correspondence and documents of the Association and be enhanced with the initials of the Secretary. Such seal must be kept in the custody and possession of the Secretary.


16. DISSOLUTION


a) The Association shall be dissolved by the consent of five sixths of the members testified by their signature to an instrument of dissolution.


b) The disposal of assets of the Association shall be determined by consent of two-thirds of members present at the said meeting.


GENERAL


a) No member of the Association has the power and authority to vest and pledge the name, honour and support or affiliation of the Association to any political party, individual or organisation, be it of a charitable, social, religious, economic or otherwise nature


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